Date: Mon. May 5, 2003
Present at some time or another: Mike Yarrow, Jean Buskin, Ruth Yarrow, Brenda Collier, Spencer Sundell, Karen Maguire, Howard Gale, Rick Turner, Fred Miller, John Bito, Will Rose, Ellen Bovarnick, Ellen Finkelstein, David Ward.
Decided that we had a quorum.
Introductions.
Review of behavior norms.
FINANCE REPORT (By Brenda C.)
Passed out financial statement.
Clarifications on ERN expence and 'other events' expence on budget sheet.
Discssion about April 12th debt and consider weather we should donate SNOW's portion of the Feb 15th cut to cover debt.Feb. 15 Money. Proposal by Ruth (seconded by Ellen B): Recover our share of Feb. 15th money. SNOW will later consider covering an equal share of the debt with the 27 other sponsoring organizations. Proposal passes unaminously.
Discussion about SNOW getting its 501c3 status, its own bank account, and incorporating. Incorporating would allow SNOW employees to be under SNOW's tax ID and not WWFOR's. After incorporating we would be able to consider obtaining our 501c3 status
Question: who's names will be on the incorporation papers, i.e. who will sit on the board of directors?
Suggestion: Find outside expertise on this issue from someone in a SNOW group.
Brenda emphasizes that she needs to have a tax ID number so that she can begin paying the Webmaster as an employee of SNOW.
Proposal by Ruth (seconded by Rad): Let Brenda get the tax ID. Proposal tabled.
It is suggested that we have a committee form and discuss this issue and report back in 2 weeks at the next CC meeting. Vote: 7 for, 0 against, 2 abstain. Passes. Committee Volonteers: Will, Brenda, Fred.
FUNDRAISING
Ruth reports calling membership groups and soliciting money.
Fred reports having contacted people in "$100 Club".
Mike reports recieving six $100 Club checks. Should $100 Club members get anything?? The mood is that no, they would not.
Will and Spencer to work on forming '100 Dollar Club'.
Ellen F. Urges fundraising committee.
NEW STAFF
Organizer: we will set up interviews with 5 applicants in the next week or 10 days.
Office staff: Karissa wrote up a job description, this will be the next hire to work on. Currently Marcia is filling the void left by Karissa.
Brenda cautions against too much hiring. others might help pick up office staff responsibilities.
Spencer is willing to check info@snowcoalition.org e-mail.
Proposal by Ellen B. (seconded by Ruth): Experiment with no office staff for a while. Seek good volunteers. Vote: passes.
NEW endorsement POLICY
There is one outstanding endorsement request.
NION requests endorsement and SNOW table at May 11th teach in. Vote: 2 in favor, 6 opposed. Does Not Pass.
There is a request that Ellen B. make an announcement when a decision has been made about an event. Ellen B. agrees.
Should we endorce other May 11th event? 8:00PM - 9:30 PM candle light vigil in Kirkland. Vote: 7 for, 1 abstention. Passes.
LIAISON MEETING REPORT
SNOW has been re-districted into 6 clear lots.
Ellen F's group was 'eaten up' by two adjacent groups. She will cover for Karissa until she can find a replacement.
Concerns are voiced about eliminating liaisons to more distant groups (e.g. Bellingham).
Proposal by Jean (seconded): table discussion about distant liasion until Ruth has contacted those groups and figures out their will. Passes??? [sic]
Howard Gale is to be replaced by John Bito. There is apparently some controversy over John's election. John intends to go to each of 'his' groups' meetings to assess the situation.
Proposal by Ellen B. (Rad seconds). Table discussion until the issues around Johns election have been resolved and that until then he is not a voting CC member. Vote: 2 for, 6 against. Does Not Pass.
Proposal by Ellen F. (Rad seconds.) Accept John Bito as a provisional voting member of the Coordinating Committee, and revisit the issue as necessary after he follow up with the groups in his cluster. Vote: 6 for, 2 against. Passes.
JUNE 1st EVENT (moved from May 31st)
1 - 4:30 at Electricians Hall.
SNOW-focused event will have a 'pep rally' breaking into groups and reconverging.
There is a request for $1000 by Ellen F. Vote: 7 for, 0 against, 2 abstain. Passes.
Ellen F. is to bring a budget to the next meeting.
MEDIA COMMITTEE
Outside source has offered to put together a team of designers to help 'brand' SNOW and provide some coherency or label to our letters/web stuff/ fliers etc. The CC would have to approve of the logo. The Media Committee also wants the power to write thank you letters and give info to the press without having to check with the CC. Vote: 6 for, 0 against, 3 abstentions. Does Not Carry.
Clarifications are made and a new vote is taken. Vote: 7 for, 0 against, 2 abstentions. Passed.
There is some discussion over a media committee request that involves encouraging SNOW members to write letters to the media either affirming or lambasting specific articles. The exact wording can not be found, and the issue is tabled until the next CC meeting by a vote (7 for, 0 against, 2 abstentions).
Howard resigns from the Media Committee.
SNOW FOCUS
General meeting last week was a brain storm, it is expressed that people expect SNOW to take this info and move on with it.
A retreat is suggested, a facilitator is also suggested (by John).
It is suggested that SNOW groups are given leeway to decide their own direction. It is noted that many groups have begun talking about the next focus already.
Proposal by Mike (seconded) that liaisons talk to their groups about this issue and report back. Vote: Passes Unaminously.
A concern is voiced about what we will say at the next general meeting, a suggestion is offered that we simply say we have decided on a process.
Agenda Items not reached will be added to the next CC meeting's agenda:
Minutes taken by Rad Cunningham.