Date: Mon. June 16, 2003
Present:
John Bito, Ellen Bovarnick, Jay Gerring (Ruth Yarrow at beginning), Will Rose, David Ward, Mike Yarrow
Guests:
Jean Buskin (beginning); Fred Miller (end), Brenda Collier (entire)
Office Staff during Marcia's vacation
Jean will author SNOW bulletin; volunteers for light duty responding to info@snowcoalition.org. No conclusion as to how to handle duties if Jean's capacity is exceeded.
Since Jean didn't plan to stay beyond the beginning of the meeting, her part of the Hiring Committee report was heard before Jay's arrival.
Jean's Report from hiring committee:
- 3/4 members recommend seeking a candidate from applications already received.
- 3/4 members recommend no further consideration for those whe were interviewed and not offered
- 2/4 members recommend a new committee to work on search
- Noted that several resumes were reviewed by committee members who had discussed impressions and may have been influenced by other members. Some resumes were not reviewed by all members.
Bylaws
Decided - A meeting will be considered to have a quorum when 75% of the members or their designated alternates are present.
Motions to have attorney review and to wait until July for membership review of bylaws are tabled and withdrawn.
Motion by John: submit barebones bylaws for approval with solicitations for work on long-term bylaws. Barebones bylaws to presented at June meeting, with a plan for vote on approval at the July meeting.
Motion carried unanimously.Motion to add Membership section to the barebones bylaws (language provided by Jean).
Motion failed: 4 yeas, 1 nay, 1 abstentionThe CC resolves that membership is a crucial defining aspect of the SNOW Coalition and must be a focus of development of the bylaws for the long term. The CC has previously set a target of October 31 for approval of ammended bylaws to include definition of membership and the rights and responsibilities thereof.
Officers
The CC, having resolved that officers other than Treasurer must be drawn from CC, solicits volunteers for officers: Chair, Vice Chair and Secretary (Brenda having been elected Treasurer previously). Jay and John volunteer - neither wants Secretary. By coin-toss, Jay wins Chair. John accepts Secretary. Still need a Vice Chair (John fills position for interim).
Brenda accepts responsibility to act as Legal Agent.
Motion to approve officers.
Carried unanimously.Brenda, Mike and John are accepted as signers for the bank account.
Hiring Committee
Jay having joined the meeting, the hiring committee report from Ellen is heard. Substantially the same as Jean's. Note that all hiring committee members report that the effort has been difficult and contentions.
Motion by John to disband hiring committee and soliciting membership for new committee.
Motion failed - no second.Brenda reminds CC to report to membership on hiring status.
Motion by Jay that Hiring Committee make best effort to inform all applicants of their status prior to next general meeting and that the CC report current status to general meeting.
Motion carried unanimously.Motion by Will that CC mandate new committed membership (with no current committee members continuing on hiring committee.
Motion failed: 4 yeas, 1 nay, 1 abstention.Decided to solicit new members for Hiring Committee at next general meeting.
General Meeting
General meeting set for Columbia Lakewood Community United Church of Christ.
John to facilitate; Ruth to set agenda.
Endorsements
Statewide initiative to restrict radioactive waste import to Washington (Hanford) is presented for endorsement by Fred.
Endorsement carries unanimously - no funds approved.
Proposal to purchase yard signs from Oregon group
Decided to offer to purchase 5 signs ($10 plus shipping costs). (1 abstention)
Question of participation in anti-racism workshop.
Mike will attend.
Proposal to fund production of poster created by Charlotte.
CC would fund production at a time when demand for posters would more easily allow expenses to be recouped.
Minutes taken by John Bito